CCWSC Board of Directors

Cape Carancahua Water Supply Corporation
Board of Directors Meeting
January 19, 2017

Board President Joe Wyatt called the meeting to order at 6:18 p.m. 
Directors present: Don Sudheimer, Jean Berry, and Susan Davis. 
Employee Jenny Bell and Operator Philip Holbrook were present.

Mrs. Berry moved that the minutes of the November 17, 2016, Board of
Directors meeting be approved as printed. Mr. Sudheimer seconded the
motion, which passed unanimously.

Mrs. Berry gave the treasurer’s report, including the Overview of Accounts,
which is available at the office. Her report indicated that there were 296
active connections out of 410 total installed meters. 

Discussion ensued about discrepancies on the Profit and Loss Budget
Report.  A QuickBooks expert has been hired to figure out the problem. 

Plant Operations and Maintenance

The written maintenance report for 2016 submitted by Operator Holbrook
is appended to these minutes.  He also brought the annual leak and valve
replacement reports.

A bid has been received from U.S. Underwater Services for inspection and
cleaning of storage and pressure tanks.  Rust spots on the 86,000 gallon
storage tank indicate the need for this action and anodes are not
functioning properly.  Additional bids will be sought for this project. 
Discussion ensued about the necessity of permanent maintenance records
being established and kept up-to-date  for each tank. Mr. Sudheimer
stated that historical maintenance file folders were prepared and given to
previous Operator, Ron Kazwell in 2012. However, Operator Holbrook
said they are not in his office. It was agreed to search for them, or
prepare replacement folders as necessary.   

After discussion, Mr. Wyatt instructed Operator Holbrook to contact P.M.I.
to have the 2500 gallon pressure tank inspected, cleaned, and the exterior
interior re-coated, to include replacement of control system components
as necessary.

Mr. Sudheimer has prepared and will submit to TCEQ the required annual
listing of officers and operators.

Mr. Wyatt reported that Mercer Engineering has obtained the necessary
approval from TCEQ for the installation of a new 5,000 gallon pressure
tank for CCWSC.  They will solicit at least 5 bids for purchase of the tank
and installation of associated yard piping.  He also said installation of the
new gate on Mollnar Drive and the driveway extension have been
completed to allow ingress for the new tank. Total cost for the gate
installation and fence repair came to $5360 rather than the $5000
previously approved for the project.

Mrs. Bell assured the Board that email contact information has been
compiled for customers to be notified of outages, etc.  Discussion ensued
about staff’s need to be able to convert documents to a pdf format for
efficient distribution.  Board member Susan Davis offered to teach office
staff the procedure.

Old Business

Mr. Sudheimer reported that, as required by TCEQ, one last distribution of
information would be made to customers about corrective actions
procedures that have been taken to rectify the sampling / labeling errors
high levels of lead and copper for coliform / lead copper monitoring
reported several weeks ago - copy attached.

New Business

Mrs. Davis said there would be no need to hire a computer consultant to
set up a CCWSC website.  She is well-versed in the process and will do so. 
It will include a link to TCEQ’s drinking water watch site .

There were no written comments.

The meeting was temporarily adjourned at 7:33 p.m. for an Executive
Session.  The meeting reconvened at 7:55 p.m.  Mr. Wyatt reported that
the Board agreed to recompense an employee for 6 hours worked on a
holiday in December 2016. 

The next Board meeting was scheduled for 6:00 p.m., Thursday, March
23, 2017

The meeting was adjourned at 8.00 p.m.

Respectfully submitted,
Judy Hollingsworth                        
/s/ Joe Wyatt
March 23, 2017